• Camp fees are non-refundable and non-transferable. No refunds will be issued for missed days, partial attendance, or withdrawal. If the organiser cancels the camp, affected fees will be refunded or credited; weeks may be rescheduled subject to availability.
• Each child must be registered by a parent/guardian. Authorised pick-up only, with wristband matching at drop-off and collection.
• Collection: children must be collected no later than 14:00. There is no late charge, but repeated late collection may affect a child’s continued enrolment.
• What to bring: each child should bring a labelled, refillable water bottle and a hat, and must wear closed sports footwear with non-marking soles and appropriate sportswear.
• Food: meals can be purchased on site; however, we recommend selecting the meal plan (F&B add-on). Children without the meal plan should bring their own snacks / packed food.
• Early-bird pricing applies 1–12 July; regular pricing from 13 July. F&B is a flat add-on and is not discounted.
• The organiser is not liable for loss or damage to personal belongings or valuables.
• Parents/guardians must disclose any medical conditions, allergies or dietary requirements at registration, and provide details of any medication the child requires during camp hours.
• Smoking and alcohol are not permitted on the premises.
CODE OF CONDUCT / BEHAVIOUR: Children are expected to follow coach and staff instructions at all times and to behave respectfully towards other participants, staff and equipment. Disruptive, unsafe, aggressive or harmful behaviour — including bullying, fighting, or wilful damage to property — will not be tolerated. The organiser reserves the right to issue warnings and, in serious or repeated cases, to suspend or remove a child from the camp without refund. Parents/guardians will be informed of any behavioural concerns and are expected to support their resolution.
HEALTH & SAFETY: In the event of illness or injury, the organiser will administer basic first aid and attempt to contact the parent/guardian. By registering, the parent/guardian authorises the organiser to arrange emergency medical treatment where the guardian cannot be reached and treatment is deemed necessary, and confirms the child is in good health and fit to take part in physical activity.
DISCLAIMER: Participation in all camp activities is voluntary and undertaken at the participant’s own risk. While Sabco Sports and OCEC take all reasonable safety precautions, sports activities carry inherent risks. Sabco Sports and OCEC accept no liability for loss, damage or injury except where caused by proven negligence.
MEDIA CONSENT: By registering, the parent/guardian consents to the capture and use of photographs and video of their child for Sports Spark marketing and promotional purposes, in line with the organiser’s standard media policy. A separate Photo & Video Consent Form is provided for parents/guardians to confirm or withhold this consent.
